Effective Date: August 05, 2025
Last Updated: August 05, 2025

1. Who We Are

GAA Rounders (“we”, “us”, “our”) operates the website gaarounders.ie using the Sportlomo platform and is part of the broader Gaelic Athletic Association (GAA). We are committed to safeguarding the privacy of all our members, visitors, and users, and we process personal data in accordance with the General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018.

2. Personal Data We Collect

We collect and process the following types of personal data:

  • Information you provide directly: including your name, email address, phone number, club name, role, membership ID, date of birth, and any information you submit through contact forms or registrations.
  • Automatically collected data: including your IP address, browser type, device information, cookies, and browsing behavior.
  • Special category data: such as health information (e.g. injury reporting), child-related data (e.g. player age groups), or images of individuals, especially minors, participating in events.

3. How We Use Your Data

We use your personal data to:

  • Register members and manage club and county affiliations.
  • Administer fixtures, competitions, and event results.
  • Communicate with clubs, members, volunteers, or parents/guardians.
  • Promote GAA Rounders through newsletters, images, or social media (with consent).
  • Manage safeguarding obligations under GAA Child Safeguarding policies.
  • Deliver technical services, analytics, and operational support through Sportlomo and other service providers.

4. Legal Basis for Processing

Under GDPR, we rely on the following lawful bases for processing your data:

  • Contractual necessity: for services provided to registered users.
  • Legal obligation: to comply with safeguarding and governance requirements.
  • Consent: for optional communications or publication of images.
  • Legitimate interest: for internal operations, security, and administrative efficiency.

5. Data Sharing

We may share your data with:

  • Official GAA units (clubs, county boards, provincial councils, and GAA central bodies).
  • Trusted third-party service providers (e.g. Sportlomo, email services, hosting providers), who act under data processing agreements.
  • Legal authorities or safeguarding bodies, if required by law or policy.
  • Coaches, referees, or volunteers where necessary for match-day operations or event participation.

We do not sell or share personal data with third parties for commercial purposes.

6. International Data Transfers

Where personal data is transferred outside the European Economic Area (EEA), we ensure that adequate safeguards are in place (such as Standard Contractual Clauses) to protect your rights and data.

7. Cookies and Analytics

Our site uses cookies and similar tracking technologies to:

  • Enable basic website functionality.
  • Measure website traffic and user interactions.
  • Improve user experience and content delivery.

You will be asked to consent to non-essential cookies. You may modify or withdraw your consent at any time. Please refer to our Cookie Policy for full details.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes it was collected for, including legal, accounting, and safeguarding requirements.

Examples:

  • Membership and match records: retained for the duration of the season plus a defined archival period.
  • Child safeguarding and vetting records: retained in line with national guidelines.
  • Media consent: retained until withdrawn.

We periodically review our retention practices to ensure data is not held longer than necessary.

9. Your Rights

You have the following rights under GDPR

  • To access your personal data.
  • To correct or update inaccurate data.
  • To request erasure of your data (“right to be forgotten”).
  • To restrict or object to certain processing.
  • To withdraw consent at any time (e.g. for marketing or media use).
  • To request data portability.
  • To lodge a complaint with the Data Protection Commission in Ireland.

To exercise any of these rights, please contact us using the details below.

10. Children’s Data and Safeguarding

We take special care when handling data related to children under 18.

  • All such data is processed under strict safeguarding rules.
  • Parental/guardian consent is sought where appropriate.
  • Only essential personal data is collected and retained.
  • GAA Rounders follows the GAA’s official Child Safeguarding Policy, including the appointment of Children’s Officers at all levels.

11. Data Security

We implement a range of security measures to protect your data, including:

  • SSL encryption
  • Role-based access controls
  • Secure data hosting via trusted providers (e.g. Sportlomo)
  • Regular security audits and policy reviews

While we do our best to secure your information, no system can be guaranteed 100% secure.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date. Significant changes will be highlighted.

13. Contact Us

For privacy-related questions, concerns, or data requests, please contact:

GAA Rounders Data Protection Officer
Croke Park, Jones Road, Dublin 3, Ireland
Email: secretary.rounders@gaa.ie
Website: https://www.gaarounders.ie

This Privacy Policy complements the overarching GAA Privacy Statement, available at www.gaa.ie/privacy-statement.